Equipment

Equipment Management helps facilities keep track of equipment that is limited in quantity and can be moved between rooms, such as pitching machines, Rapsodo devices, and other specialty items. It ensures your equipment is available when needed and is automatically marked as booked or in use when assigned to a rental.

You can also quickly view each item’s availability on the Calendar view, making scheduling and planning of equipment use much easier.

Accessing Equipment Management

Admin and staff with the permission to access the Equipment page can do so via Settings > Equipment

On this page, you can:

• Add or edit equipment
• Create equipment groups and add equiptment items (useful if you have multiple items of the same type, e.g., Rapsodo machines)
• Reorder equipment to control how it appears in the calendar
• Restrict equipment to certain rooms
• Duplicate, deactivate or delete equipment

How to Add Equipment

Step 1: Create an Equipment Group

1. Go to Settings > Equipment
2. Click the + New button
3. Enter the Equipment Name (e.g., “Rapsodo”).
   1. If you have multiple units of the same type of equipment, this serves as the Equipment Group name
4. Click Save

Step 2: Add Individual Equipment Items

Once you’ve created an equipment group or category, you can add each individual item:

1. Click the + Add item button
2. Enter the Item Name (e.g., “Rapsodo #1”)
3. (Optional) Restrict the item to certain rooms:
   • Toggle Restrict to certain rooms ON
   • Select the rooms where this item can be used

Repeat this for each piece of equipment under the category. For example, if you have 3 Rapsodo machines, create 3 items: Rapsodo #1, Rapsodo #2, and Rapsodo #3.

Editing an Equipment Item

Once an Equipment Group and Equipment Items has been created, you can simply go back to the Equipment settings page to edit the group or items.

Click on the Edit icon next to the Equipment Group and you'll be taken to the Settings page for that equipment group and it will also listed the associated items.

To edit an Equipment item, simply click the More (three horizontal dots) for that item and select Edit.

Activating and Deactivating an Equipment Item

If an equipment item will not be available to be booked, you can simply deactivate the item under the Equipments page.

1. Click the Edit icon next to the Equipment Group
2. Click on the toggle next to the Item to Activate or Deactivate
3. Click the Save button

To make the item available to be booked again, simply reactivate it.

Deleting an Equipment Group or Equipment Item

Once an Equipment Group and its items have been created, you can delete them directly from the Equipment settings page:

1. Go to Settings > Equipment

   Click the Edit icon next to the Equipment Group you want to manage

   • This will open the settings page for that group and display all associated items

To delete an entire Equipment Group:

• Click the Delete (bin) icon in the top right corner

To delete a single Equipment Item:

• Click the More button (three horizontal dots) next to the item
• Select Delete