Schedules

Schedules dictate the hours of operation (opening and closing) of Rooms in your facility.

You can visit the Schedules page by navigating to Settings > Schedules (opens in a new tab) in the Swift Admin Dashboard.

How It Works

A schedule is a set of hours in which a room (or set of rooms) is considered open.

When you first setup your account, you'll go through the process of creating a schedule called "Working Hours". This is the default schedule that wil be assigned to your facility when it's first created.

If you don't change anything, all rooms in your facility will operate by these hours (which is fine in most cases).

Creating A Schedule

Sometimes, you'll have specific rooms that operate to different schedules (ex: an outdoor field that's closed on weekends).

In that case, you can create a new schedule by visiting the Schedules page (opens in a new tab) and hitting "+ New" on the top right.

Here, you'll have the ability to set a name for this new schedule (ex: "Holiday Hours"), and then set the hours accordingly.

Once the schedule is created, you can then go to the Rooms page and assign it to a room to take effect.

Quick tip: To quickly make bulk changes to the days, you can set the hours on one of the weekdays (ex: Monday). Then, if Tuesday opens & closes at the same times, you can click the "Up" arrow besides Tuesday to automatically set it's hours to "Same as above". This way, you can easily update the schedules for the different days without having to click into the time dropdowns many times.

Closed for part of the day

If your facility is closed for part of the day — for example, the facility is open on Mondays from 9:00 AM to 10:00 PM but closed between the hours of 5:00 PM and 8:00 PM — you can create two sets of opening hours for that day.

1. Create the first set of opening hours, i.e., 9:00am to 5:00pm
2. Click the Add Time Slot icon (+)
3. Input the second set of opening hours, i.e., 8:00pm to 10:00pm
4. Click Save.

Running 24x7

If you're running a 24x7 facility, or a business that's self-serve, unstaffed, and always open - you can set the hours accordingly.

To set your facility as "always open", you can set the time to be from 12AM (Start Time) to 12AM (End Time). On your facility booking page, this will display as "Open 24/7".

Editing A Schedule

To edit an existing schedule, just click on the schedule and update it's hours. These will automatically take effect.

Setting Holiday Hours or Temporary Schedule Changes

Sometimes, you'll need to temporarily adjust your schedule to account for things like long weekends, holidays, and renovations. You can achieve this by using Date Overrides.

1. Click the Add an Override button
2. When the prompt appears, select the Date(s) for which you would like to create an override.
3. Set the opening hours for that date. (If your facility is closed the whole day, you can select the "Mark Closed" toggle instead)
4. Click the Add Override button to set.

You can create multiple date overrides, by clicking "Add Additional Overrides".

Deleting A Schedule

To delete a schedule, simply come to the schedule page and click "Delete" on the bottom left.

You'll need to make sure the schedule isn't assigned to any existing rooms before doing so!